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Jobs at Sheltering Arms Children and Family Services, Inc.

Assistant Controller

Location: New York, NY, NY

Department: Finance

Type: Full Time

Min. Experience: Manager/Supervisor

Sheltering Arms strengthens the education, well-being, and development of high-need children, adults, and families across the New York metro area. We serve nearly 20,000 people a year from the South Bronx to Far Rockaway. Through compassion, innovation, and partnership, we respond to our community’s greatest needs and enable individuals to reach the greatest heights of their potential. Joining our team is an opportunity to collaborate with hundreds of dedicated colleagues who represent diverse backgrounds and talents as we work together to make a measurable impact for our neighbors in need. Every role at Sheltering Arms brings with it new opportunities for advancement and development so that team members can achieve their professional goals while helping others reach for theirs. 

The Primary responsibilities for the Assistant Controller include: General accounting process as well as the preparation and analysis of monthly trial balances and financial reports; Directing work of staff responsible for payroll, accounts payable, disbursements and collection processes; Review the accuracy of bi-weekly payroll; Manage the Agency’s insurance program.

Essential Functions

  • Preparation, control and review of payroll process including preparation of journal entries, review of changes and control of payroll database.
  • EMS investment accounting.
  • Estates and trusts accounting.
  • Managing insurance coverage including renewals, claims, payments of premiums and interaction with brokers and insurance companies.
  • Managing banking operations including opening/closing accounts, changing authorized signers, claims, etc.
  • Preparation of analyses for various balance sheet accounts including prepaid and deferred charges, accrued liabilities, investment accounts including realized and unrealized gains and losses, miscellaneous accounts receivable, security deposits, payroll withholdings and liabilities.
  • Prepare schedules for A133/Single Audit
  • Point person for Head Start Audit
  • Prepare Sheltering Arms/EMS special reports for Board and Executive Committee meetings
  • Assure appropriate cross training of accounting staff.
  • Assist in year-end and program audits
  • Special projects.
  • Other duties as assigned.

Direct Reports

  • Senior Accountant
  • Payroll Manager (indirectly Payroll team)
  • Accounts Payable Supervisor (indirectly AP team)
  • Accountant


  • BS/BA in Accounting.
  • Minimum of seven years of progressive responsibility.
  • Strong supervisory skills
  • Proficiency in computerized accounting systems, ADP payroll and Microsoft Office.
  • Prior experience completing A133/Single Audit Schedules
  • Prior knowledge of Financial Edge a plus
  • Team player

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: It is the policy of Sheltering Arms that the Agency wholly complies with the equal treatment of all employees and applicants for employment without unlawful discrimination as to an individual’s perceived or actual race, creed, color, national origin, alienate, citizenship status, gender, gender identity, age, disability, marital status, partnership status, sexual orientation, ethnicity, religion, or veteran status in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, layoff and termination and all other terms and conditions of employment.

Physical Requirements: Must have the ability to complete all standard administrative and support tasks including but not limited to climbing up and down stairs, operation of computers/phones/fax/printer/copy machine, and the ability to lift boxes, furniture, and equipment up to 30lbs. Must be able to travel from the various locations and sites of Sheltering Arms.



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