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Jobs at Sheltering Arms Children and Family Services, Inc.

Administrative Assistant

Location: Jamaica, NY

Department: Jamaica Community Partnership

Type: Full Time

Min. Experience: Experienced

Sheltering Arms strengthens the education, wellbeing, and development of high-need children, adults, and families across the New York metro area. We serve nearly 20,000 people a year from the South Bronx to Far Rockaway. Through compassion, innovation, and partnership, we respond to our community’s greatest needs and enable individuals to reach the greatest heights of their potential. Joining our team is an opportunity to collaborate with hundreds of dedicated colleagues who represent diverse backgrounds and talents as we work together to make a measurable impact for our neighbors in need. Every role at Sheltering Arms brings with it new opportunities for advancement and development so that team members can achieve their professional goals while helping others reach for theirs.

Jamaica Community Partnership Program organizes local public and private stakeholders; builds their capacity to support and stabilize families; and engages them with ACS and other City agencies through coordinated service referral, community-led programs, community awareness efforts, and informing City policy and practice related to child and family well-being.

Sheltering Arms is currently seeking for the Administrative Assistant that will support the administrative functions of the program.

Essential Functions

  • Provide administrative support to the Program Director and Community Organizer
  • Assist with data entry of referral tracking
  • Assist with collection of program data and completion of reports
  • Assist with the planning and execution of community events
  • Communicate with stakeholders, community partners, vendors, participants to organize events and activities
  • Complete order requests and assist with fiscal processing including but not limited to: payroll, petty cash disbursement and reconciliation of receipts
  • Maintain inventory and accountability for public education materials and supplies
  • Copy, scan, type, file and answer phones
  • Create flyers about community events and activities
  • Other duties may be assigned


  • High school diploma or GED
  • Strong computer skills
  • Proficiency Microsoft office suite and graphic design software
  • Strong organization skills
  • Ability to work a flexible schedule, including late evenings, weekends and holidays as needed
  • Committed to working toward community organizing
  • Strong written and verbal communication skills


It is the policy of Sheltering Arms that the Agency wholly complies with the equal treatment of all employees and applicants for employment without unlawful discrimination as to an individual’s perceived or actual race, creed, color, national origin, alienate, citizenship status, gender, gender identity, age, disability, marital status, partnership status, sexual orientation, ethnicity, religion, or veteran status in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, layoff and termination and all other terms and conditions of employment.

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