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Administrative Assistant, General Preventive

Sheltering Arms strengthens the education, wellbeing, and development of high-need children, adults, and families across the New York metro area. We serve nearly 20,000 people a year from the South Bronx to Far Rockaway. Through compassion, innovation, and partnership, we respond to our community’s greatest needs and enable individuals to reach the greatest heights of their potential. Joining our team is an opportunity to collaborate with hundreds of dedicated colleagues who represent diverse backgrounds and talents as we work together to make a measurable impact for our neighbors in need. Every role at Sheltering Arms brings with it new opportunities for advancement and development so that team members can achieve their professional goals while helping others reach for theirs.

 

Job Summary: The Administrative Assistant ensures the efficient day-to-day operation of the front desk area and supports the work of management and other staff.

Essential Functions:

  • Answer general phone inquiries using a professional and courteous manner
  • Direct phone inquiries to the appropriate staff members
  • Reply to general information requests with the accurate information
  • Greet clients, ACS, other service providers, suppliers and visitors to the Agency in a professional and friendly manner
  • Completes Intake and Administrative paperwork.
  • Creating FSI in the Connections data base and launching the 2921 in the LDSS system
  • Proficient use of computer systems including WORD and excel spreadsheet to prepare reports and other documents
  • Keeping Intake logs up to date and organized
  • Making copies of forms and filing
  • Purchase, receive and store the office supplies ensuring that basic supplies are always available
  • Assisting the Director and Supervisor with scheduling conference rooms and completing check requests
  • Complete requests for Petty cash and Metro cards
  • Gathering Survey from clients during office events.
  • Putting together Case records for new intakes.
  • Filing, Open and Close case
  • Complete required number of staff training hours as assigned.

Qualifications:

  • High School Diploma
  • Two years of experience in child welfare and family services
  • Experience with at risk population preferred 
  • Child welfare practice experience a plus; thorough working knowledge of ACS preventive services system
  • Excellent leadership, interpersonal communication, writing and organizational skills; Demonstrated commitment to family-centered child welfare service delivery and Flexibility and ability to work under pressure and meet deadlines
  • Strong communication skills, verbal and written

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

It is the policy of Sheltering Arms that the Agency wholly complies with the equal treatment of all employees and applicants for employment without unlawful discrimination as to an individual’s perceived or actual race, creed, color, national origin, alienate, citizenship status, gender, gender identity, age, disability, marital status, partnership status, sexual orientation, ethnicity, religion, or veteran status in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, layoff and termination and all other terms and conditions of employment.

Physical Requirements: Must have the ability to complete all standard administrative and support tasks including but not limited to climbing up and down stairs, operation of computers/phones/fax/printer/copy machine, and the ability to lift boxes, furniture, and equipment up to 30lbs. Must be able to travel from the various locations and sites of Sheltering Arms.

 

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