Executive ​Administrative Assistant

New York, NY
Full Time
Administration
Experienced

Organization Overview: Sheltering Arms strengthens the education, wellbeing, and development of high-need children, adults, and families across the New York metro area. We serve nearly 20,000 people a year from the South Bronx to Far Rockaway. Through compassion, innovation, and partnership, we respond to our community’s greatest needs and enable individuals to reach the greatest heights of their potential. Joining our team is an opportunity to collaborate with hundreds of dedicated colleagues who represent diverse backgrounds and talents as we work together to make a measurable impact for our neighbors in need. Every role at Sheltering Arms brings with it new opportunities for advancement and development so that team members can achieve their professional goals while helping others reach for theirs.

 

Position Objective: Sheltering Arms Children and Family Services is currently seeking a professional and highly motivated Administrative Assistant.  The Administrative Assistant is responsible for providing an array of administrative support to members of the Executive team.  The ideal candidate will possess excellent organizational, written, and verbal communication skills, and the ability to multitask. 

 

Essential Functions

● Provide administrative and scheduling support to the Chief Executive Officer, and other members of the Executive Team.

● Develop and maintain files, contact lists, meeting records and shared calendars.

● Answer all telephone calls, direct calls to appropriate parties, and record messages.

● Process all incoming and outgoing mail of the Executive Office.

● Coordinate and assist in the preparation of materials for staff and Board of Directors meetings.

● Prepare minutes for all meetings of the Board Program Quality Committee. 

● Update program and staff contact information on the Intranet.  

● Coordinate and maintain office supplies.

● Provide event support when needed.  

● Prepare files for submission to funders and community partners

● Other related tasks that may be assigned.

● Ability to work well under pressure

● Ability to work in fast-paced environment

 

Qualifications

● High School Diploma required, Bachelor’s preferred.

● 3+ years of administrative experience in a fast-paced environment.

● Excellent writing, organizational, and verbal communication skills.

● Strong knowledge of MS Office (Word, Excel, Outlook, PowerPoint) and Google Applications.

● Experience with developing and maintaining shared calendars and records.

● Good telephone manner and mature personality.

For this role, COVID-19 vaccination is a requirement of the job.

 

Salary: $45,000

 

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT 

It is the policy of Sheltering Arms that the Agency wholly complies with the equal treatment of all employees and applicants for employment without unlawful discrimination as to an individual’s perceived or actual race, creed, color, national origin, alienate, citizenship status, gender, gender identity, age, disability, marital status, partnership status, sexual orientation, ethnicity, religion, or veteran status in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, layoff and termination and all other terms and conditions of employment.

 

Physical Requirements: Must have the ability to complete all direct care worker and standard administrative and support tasks including but not limited to hands-on care with consumers, climbing up and down stairs, and the ability to lift and move consumers (if necessary) up to 200 lbs, ability to lift boxes, furniture, and equipment up to 30 lbs.

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